Construction & trades

Get your numbers in before bid day

Bid day goes better when your quotes are already in. We set up AI that writes a personal pricing request to every supplier and sub on your list, with the right scope, sheets and due date, then queues them for you to approve and keeps track of who answered.

Book a free visit See the demo

or call/text (518) 704-3125 Send us a text

At a glance

Supplier & Sub Pricing Requests

Starting at: $3,500 per workflow
Typical timeline: Most are live in 1–2 weeks
Works with: GmailOutlookGoogle SheetsExcelClaude +3 more

Set up in person, on your own accounts

What it is

In plain English

Every bid needs numbers from other people. Block and mortar from the yard. Scaffold. Sheet metal. A roofer. And every time, it’s the same email, copied, renamed and sent one at a time at ten at night, followed by three days of wondering who actually got it.

Dom uses this when his own company bids a job. See it in our real work. You give it a bid and a list. It drafts a personal pricing request for every supplier and sub, with their name, the scope they’d price, the sheets and spec sections to look at and the due date. Your own prices never go in. The drafts wait in your email until you approve them, then go out from your own account, a few minutes apart.

Then it keeps track. Who answered, who didn’t, who needs a nudge. When quotes come back, they can be pulled into one sheet so you can level them side by side and see who excluded what. Picking the supplier you trust to deliver on time is still your call.

On the front end, bid finding tells you which jobs are worth asking about. On the back end, estimating and takeoff gives you the quantities your suppliers need to price. The inbox demo shows a close cousin on sample email: a messy inbox sorted, with replies drafted for you to approve.

What’s included

What you get

Set up on your accounts, tested with your real work, and explained to your team before we call it done.

One clean list of your suppliers and subs, sorted by trade and area, in a sheet you own
A personal email for each one: their name, the project, the scope they'd price, the due date and one link to the drawings
Material-quote requests for suppliers, and labor-and-material requests for subs that ask about schedule and insurance
Drafts saved in your Gmail or Outlook so you look them over before anything goes out
A send queue that spaces emails out, so they come from you and not from a blast tool
A tracker that shows who answered, who bounced and who's still missing
Friendly follow-ups drafted for anyone who hasn't replied a couple of days before your deadline
Optional: incoming quotes pulled into one sheet so you can level them side by side

How it works

One example, step by step

A typical setup. We shape every step around how your business already runs, and you approve anything that goes out.

Example workflow

Supplier & Sub Pricing Requests, start to finish

Step 1

Pick the bid

Tell it the project and which packages or materials you need priced.
Step 2

Pick the list

It pulls the right suppliers and subs for each trade and area from your sheet.
Step 3

Draft

AI writes a personal email to each one with the scope, sheets, spec sections and due date.
Step 4

You approve

The drafts sit in your email. You skim them, fix anything and approve.
Step 5

Queue and track

Emails go out from your own account, spaced out, and replies are tracked.
Result

Follow up

Anyone still missing gets a polite reminder before the deadline.

Tools, timing & price

What it takes to get it running

Tools we use

Gmail
Outlook
Google Sheets
Excel
Claude
ChatGPT
Google Workspace
Microsoft 365

We’re not a reseller or partner of any of these companies. You sign up in your own name, and we set it up and train you on it.

Typical timeline

Most are live in 1–2 weeks.

Counted from the day you approve the written plan. We test with your real work before anything goes live.

Starting at

$3,500 per workflow

Automation Build

Final price after the audit.

You pay software vendors directly, at their price, with no markup
You own every account and file
No long-term contract

Book a free visit All pricing

See it work

Try it with sample data

Ten messy emails sorted into leads, customers, bills, vendors and junk — with replies drafted.

All demos

Inbox Triage

Sample data

Sam’s inbox Sample

Monday, 7:12 AM · 6 new since Friday · Sample Masonry & Repair

Inbox

6 unread

Sample Equipment Rental

PAST DUE - 2nd notice - Acct 20931 – Our records show invoice 88120 (skid steer, September) is 15 days past due. A late fee will be added after Friday…
6:30 AM
Dana K.

quote for front steps?? – hi, got your name from my neighbor on Elm. our front steps are crumbling and my mother-in-law almost tripped sunday…
Sun 9:48 PM
Acct Security Team

URGENT!!! your mailbox will be DELETED in 24hrs – Dear user, we detected unusual activity. Verify your password now to avoid losing all messages. Click here…
Sun 3:12 AM
Linda P.

Still waiting on the gate (2nd email) – I wrote last week about the side gate you put in. It still won’t latch and the dog got out Saturday…
Sat 5:47 PM
Mark T.

RE: RE: Thursday – Hey, something came up at work. Any chance we can push the walkway to next week? Mornings are better for us…
Fri 6:15 PM
Hudson Sample Lumber

Price changes effective the 1st – Due to rising mill costs, pricing on treated lumber and bagged concrete mix will change on the 1st. Updated sheet attached…
Fri 4:40 PM
+ 0 more